Sydney Office Manager

Type

Full-time

Department

Operations

Location

Sydney

Work in a full-service creative agency.

  • Based in Surry Hills
  • Seeking a warm & welcoming office manager
  • Generous salary dependent on exp
  • Work hours 8.50am – 5.30pm

Enigma is a full-service advertising agency with a large variety of clients locally and nationally. Privately owned with 70+ staff across Sydney & Newcastle, we're looking for someone who can juggle the role of Office Manager within our Surry Hills office.

Enigma is renowned for our supportive and inclusive company culture, with funky offices and a diverse working environment. Our culture is creative with a team environment that is energetic, innovative and fun.

We are currently seeking an Office Manager. This is far more than a traditional reception role. You will have the opportunity to engage with every stakeholder in the business - no task will be too big or too small.

In this standalone role, (supported by the CFO & Director of Operations in Surry Hills & the Operations Manager remotely from Newcastle) you will generally be the first point of contact for clients & potential new clients, and first point of call for new employees. It is fundamentally important that you present an image of friendliness, professionalism & efficiency.

 
The Successful Candidate:
You will take pride in being the face and heart of the Sydney agency. You will have a vibrant and bubbly personality, with a can-do attitude. You will be organised, proactive and have excellent attention to detail.

The role is responsible for ensuring the Sydney office runs efficiently and smoothly, whilst taking pride and ownership of the overall office.

Essential duties:

  • Ensuring the Sydney office runs efficiently and smoothly
  • Have pride and ownership of the office space
  • Management of the Enigma switchboard
  • Meeting and greeting all clients and visitors
  • Organisation of Sydney staff domestic and international travel requirements
  • Monthly stock take & order for all operational requirements
  • Courier/postage bookings
  • Boardroom booking management & setup (inclusive of hospitality requirements)
  • Efficient and accurate management of in-house video conferencing systems
  • Data entry & petty cash management

Requirements:

  • Strong communication skills
  • Ability to work under pressure
  • Professional presentation
  • Polite and courteous manner
  • Basic IT skills
  • Microsoft Office knowledge i.e. Outlook, Word, Excel, PowerPoint
  • Experience in using Apple products
  • Must be able to juggle multiple tasks and have good organisational skills
  • Australian residents only

Apply for this position.

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